• Cheboygan – Otsego – Presque Isle Educational Service District

    District Profile

    COP ESD is an Intermediate School District that serves ten local districts in the northeastern portion of the lower peninsula of Michigan. COP ESD offices are located at 6065 Learning Lane in Indian River, Michigan. The local districts in COP ESD serve approximately 9,750 students.

    School Buildings

    There are 48 building configurations in COP ESD that are run by the ten local districts. COP ESD has no school buildings but has classrooms in several districts.

    District Mission Statement

    The mission of Cheboygan-Otsego-Presque Isle Educational Service District is to maximize the learning and citizenship of all, by providing educational leadership, facilitating sustainable evidenced based practices and services, and providing professional development that involves member districts, this ESD and the entire community.

    Vision and Goals

    Background: COP ESD has a school improvement committee consisting of the stakeholders in the ESD. This committee has reviewed, endorsed, and provided valuable input in order to create this plan. District technology vision/mission statement:

    Our vision is to make the COP ESD technology services and support a vital component in accomplishing our districts mission, as well as, our constituent district's learning and technology practices.

    Major goals: · To provide access to low cost Internet service available to all of the local districts in our ESD through collaboration and consortium efforts

    • To provide the vision and support needed to develop and implement a fiber network consortium in order to create a centralized data center to serve our students and staff
    • To provide technical assistance to districts regarding technology · To provide technology leadership and support to local districts
    • To model quality technology uses in our ESD in order to help foster its implementation and use at the local level
    • To foster and support the implementation of a common Student Management System throughout our ten constituent districts
    • To foster and support the implementation of a common Data Warehouse System throughout our ten constituent districts
    • To model and support student learning through the use and integration of technology

    Curriculum

    Goals and strategies, aligned with challenging State standards, for using telecommunications and technology to improve teaching and learning.

    A. Goals and strategies, aligned with challenging State standards, for using telecommunications and technology to improve teaching and learning

    Our goal as an ISD is to provide technical assistance and leadership to our local districts so they can utilize technology to provide quality instruction.

    B. Strategies that are based in research and that integrate technology into curricula and instruction for purposes of improving student academic achievement and a timeline for this integration.

    COP ESD models good instructional practices by utilizing technology in the professional development activities that are presented to all Pre-K through 12 staff. This includes using video projectors, tablets, computers, hand-held devices, SMART boards and document cameras. Once educators are exposed to how technology can be used in a learning environment they can then utilize this knowledge to further implement technology within their buildings and classrooms. We need to continue to expand these models, so staff is always seeing new ways to use technology in their classrooms.

    C. Strategies for the delivery of specialized or rigorous courses and curricula through the use of technology, including distance learning technologies.

    We have the capability of video conferencing and have used that technology to provide high quality professional development to a number of sites across the state. We will continue to provide and expand these capabilities. The geography of our area dictates that we continue to provide services at sites other than our ESD.

    D. Strategies to promote parental involvement and to increase communication with parents, including a description of how parents will be informed of the technology to be used with students.

    We have several strategies to inform parents of what is happening at our ESD and in local schools. Our website has become a tool used by our constituents and will continue to provide valuable information for interested users. We have instituted an ESD web-based calendaring program for staff. ESD staff can access this system and view other staffs calendar. Parents and others can access, provided they have been granted permission.

    E. Strategies for developing the program, where applicable, in collaboration with adult literacy service providers.

    Our technology services are available to adult literacy service providers in our ESD. Direct support and training has been encouraged and provided to our Alternative learning sites when applicable.

    Professional Development

    Strategies for providing ongoing, sustained professional development for teachers, principals, administrators and school library media personnel to ensure that staff know how to use the new technologies to improve education or library services.

    F. Strategies for providing ongoing, sustained professional development for teachers, principals, administrators and school library media personnel to ensure that staff know how to use the new technologies to improve education or library services.

    COP ESD provides technology training to each of our local districts customized to meet their specific needs and at their location. We believe that offering professional development onsite to our local districts is a valuable service that they can customize in order to meet the specific needs of their district or building.

    We also have high-speed wireless Internet access in our building and this capacity has made it easy for participants to access the Internet. Our ESD developed and implemented a tablet computer pilot program, that incorporates sustained and ongoing professional development opportunities for our local administrators and ESD staff which is consistent with our major goal of modeling quality technology usage.

    G. Strategies and supporting resources such as services, software, other electronically delivered learning materials and print resources that will be acquired to ensure successful and effective uses of technology.

    We provide a variety of web-based services for our local districts including:

    • E-mail
    • Web hosting
    • Technical support
    • Local calendars
    • List services
    • Moodle
    • Power School SMS System
    • Data Director- Data Warehouse
    • iPad Pilot Program
    • Dibels
    • AIMS web

    Infrastructure/Tech Support

    HARDWARE – SOFTWARE

    Strategies to identify the need for telecommunication services, hardware, software and other services to improve education or library services, and strategies to determine interoperability among the components of the technologies to be acquired.

    INFRASTRUCTURE, HARDWARE, TECHNICAL SUPPORT AND SOFTWARE

    H. Strategies to identify the need for telecommunication services, hardware, software and other services to improve education or library services, and strategies to determine interoperability among the components of technologies to be acquired.

    COP ESD has an infrastructure of towers and equipment to provide local districts with Internet access at a reasonable cost utilizing USF funding. We also employ the engineers and technical staff to support and maintain this equipment. We work cooperatively with several local Internet Service Providers that have the capacity to service all of our local districts with high quality Internet access.

    We also provide our itinerant staff with laptop computers or iPads to write their reports and access the Internet. All staff does Medicaid billing with these computers and we have multiple access points across our ESD for them to access the Internet to do this billing. Access the Internet and send and receive emails from wherever they are working throughout our districts three county area. All administrators and itinerant staff with vehicles assigned by COP have cell phones for communication.

    We have two full-time people and one for part of the day to deal with technical issues that our users are experiencing. Our technical people deal with many issues including videoconferencing scheduling and setup, technical assistance for professional development activities, Internet operations and web services for local districts and routine software and hardware issues.

    I. Strategies to increase access to technology for all students and all teachers.

    COP ESD is committed to providing affordable high speed internet access to all our rural districts. We will pursue high speed Internet connections delivered via fiber based facilities, cable modem, DSL, T-1 or other available technologies, as appropriate to the location of the facility served.

    Our ESD has currently secured a co-location agreement with the MERIT network in order to provide and develop a data center which will be supported with a fiber network/backbone. This data center/fiber network will enable greater bandwidth access for Internet as well as the use of various web based tools. This center, once developed and implemented, will also provide for centralized technology services to be more readily available, which will help foster additional collaboration and service consolidation.

    Funding and Budget

    Timeline and budget covering the acquisition, implementation, interoperability provisions, maintenance and professional development related to the use of technology to improve student academic achievement.

    J. Timeline and budget covering the acquisition, implementation, interoperability provisions, maintenance and professional development related to the use of technology to improve student academic achievement.

    • Budget 2011-2012 Salaries and Benefits: $180,000
    • New Equipment: $55,000
    • Equipment Repair: $30,000
    • Software and License Agreements: $15,000
    • Professional Development: $500
    • Telecommunications Services $48,000 (Telephone service, cell phones, Internet)
    • TOTAL: $328,500

    Budget 2012-2013, 2013-2014 and 2014-2015

    We are assuming 0% increases in the above line items for the next three years.

    A. Coordination of Resources

    COP ESD leverages the Universal Service Funding available to our district. We also provide technical assistance for our local districts so they can take advantage of this funding through a consortium internet purchase.

    We also utilize the resources of our local REMC to purchase and obtain technical assistance for our technology purchases. The REMC state bid prices are very competitive and we know that the technology has been classroom tested.

    Our ESD has led the effort and implementation to standardize our local district's student management systems for all 10 of our constituent districts. To date, all our districts are now utilizing Power School as their student management system. This effort helped foster the development of a data warehouse. Our district is currently in the training/ implantation stage of this goal. Currently, all of our local districts are receiving ongoing professional development in the use of our selected warehousing tool- Data Director.

    COP ESD is also a member of the Northern Lower Michigan Learning Consortium (NLMC). The primary purpose of this consortium is to help with grant writing opportunities at the state and federal level.

    Monitoring and Evaluation

    Strategies that the district will use to evaluate the extent to which activities are effective in integrating technology into curriculum and instruction, increasing the ability of teachers to teach, and enabling students to reach challenging State academic standards

    B. Strategies that the district will use to evaluate the extent to which activities are effective in integrating technology into curricula and instruction, increasing the ability of teachers to teach, and enabling students to reach challenging State academic standards.

    We have several processes in place to evaluate our technology activities. All of our local superintendents meet monthly, and technology is a frequent agenda item for them to discuss and evaluate current and future technology activities. We also have a Professional Development Committee that consists of representatives from all of our local districts that meets at least four times a year where professional development activities are discussed and evaluated.

    Success of our technology initiatives will be measured by the satisfaction of our local districts along with reviewing data on various activities use and implementation. The ESD technology coordinator will be primarily responsible for evaluating the progress and satisfaction of this plan along with the School Improvement committee on an annual basis.

    C. Acceptable Use Policy - See attached

    Internet Use Policy

    INTERNET USE BY STUDENTS AND STAFF

    The purpose of this policy is to facilitate network (electronic mail and electronic bulletin board) and internet access (all referred to as "Network"), for educational purposes for the staff and students where appropriate. As such, this access should:

    1. Assist in the collaboration and exchange of information
    2. Facilitate personal growth in the use of technology
    3. Enhance information gathering and communication skills.

    For the purpose of this policy, "user" includes both staff and students.

    The use of the Network is a privilege, which may be revoked by the District at any time and for any reason. Appropriate reasons for revoking privileges include, but are not limited to, the altering of system software or the placing of unauthorized information, computer viruses or harmful programs on or through the computer system in either public or private files or messages. The District reserves the right to remove files, limit or deny access, and refer the user for other disciplinary actions.

    The District reserves all rights to any material stored in files which are generally accessible to others and will remove any material which the District, at its sole discretion, believes may be unlawful, obscene, pornographic, abusive, or otherwise objectionable. A user will not use his/her District-approved computer account/access to obtain, view, download, or otherwise gain access to such materials.

    In District locations where public access is granted, students are required to use only those computers assigned for student use. In public areas having computer use available, computers shall be clearly marked in an unalterable manner: "For Students," or "For General Public." Students who are not eighteen (18) years of age or accompanied by an adult shall not use computers marked "For General Public." Each unauthorized use is a violation of this policy.

    "For Student" computers will utilize a system or method that is designed to prevent a minor from viewing obscene matter or sexually explicit matter that is harmful to minors. The District may use passwords and or filters.

    All information services and features contained on District or Network resources are intended for the private use of its registered users and any use of these resources for commercial-for-profit or other unauthorized purposes (i.e. advertisements, political lobbying), in any form, is expressly forbidden.

    The District and/or Network resources are intended for the exclusive use of registered users. The user is responsible for the use of his/her account/password and/or access privilege. Any problems, which arise from the use of a user member's account, are the responsibility of the account holder. Use of an account by someone other than the registered account holder is forbidden and may be grounds for loss of access privileges.

    Any misuse of the account will result in suspension of the account privileges and/or other disciplinary action determined by the District. Misuse shall include, but not be limited to:

    1. Intentionally seeking information on, obtaining copies of, or modifying files, other data, or passwords belonging to other users;
    2. Misrepresenting other users on the Network;
    3. Disrupting the operation of the Network through abuse of the hardware or software;
    4. Malicious use of the Network through hate mail, harassment, profanity, vulgar statements, or discriminatory remarks;
    5. Interfering with others' use of the Network;
    6. Extensive use for non-curriculum-related communication;
    7. Illegal installation of copyrighted software;
    8. Unauthorized down-sizing, copying, or use of licensed or copyrighted software;
    9. Allowing anyone to use an account other than the account holder.

    The uses of District and/or Network resources are for the purpose of (in order of priority):

    1. Direct support of the academic program;
    2. Telecommunications;
    3. General information;
    4. Recreational.

    All of the above uses should still be related to the educational or business mission of the District.

    The District and/or Network does not warrant that the functions of the system will meet any specific requirements the user may have, or that it will be error free or uninterrupted; nor shall it be liable for any direct or indirect, incidental, or consequential damages (including lost data, information, or time) sustained or incurred in connection with the use, operation, or inability to use the system.

    The user will diligently delete old mail messages on a daily basis from the personal mail directory to avoid excessive use of the electronic mail disk space.

    The District and/or Network will periodically make determinations on whether specific uses of the Network are consistent with the acceptable-use practice. The District and/or Network reserves the right to log Internet use and to monitor electronic mail space utilization by users.

    The user may transfer files from information services and electronic bulletin board services. For each file received through a file transfer, the user agrees to check the file with a virus-detection program before opening the file for use. Should the user transfer a file, shareware, or software, which infects the Network with a virus and causes damage, the user will be liable for any and all repair costs to make the Network once again fully operational and may be subject to disciplinary action.

    The user may not transfer file, shareware, or software from information services and electronic bulletin boards without the permission of the immediate supervisor. The user will be liable to pay the cost or fee of any file, shareware, or software
    transferred, whether intentional or accidental, without such permission.

    The District reserves the right to log computer use and to monitor fileserver space

    utilization by users. The District reserves the right to remove a user account on the Network to prevent further unauthorized activity.

    The user is responsible for the proper use of the equipment and will be held accountable for any damage to or replacement of equipment caused by abusive use.

    I have read and agree to adhere to the Internet Use Policy as adopted by the COP ESD Board of Education. Users also need to understand that all Internet logs and e-mail are public record and anyone may request to see all Internet sites accessed or e-mail content by any user.

    Name (printed or typed):

    ______________________________________

    ______________________________________ Date_________________________
    (Signature)

    Adopted by COP Board of Education, August 2001